FOR PADEL & TENNIS CLUBS

Empty courts, filled again.

BookedIn gives padel and tennis clubs the booking, matchmaking, tournaments and financial tools to fill every slot — under your own brand.

BookedIn dashboard showing real-time court calendar

Hours saved per week

12h+

Higher court occupancy

+38%

12h+

Hours saved per week

+38%

Higher court occupancy

14+

Clubs & gyms in Greece

Trusted by leading partners in Greece

What you get

Everything a padel or tennis club needs.

Bookings & subscriptions

Online court booking with credit-based subscriptions, push notifications, announcements and automated cancellations alerts.

Skill-based matchmaking

Members find players at their level. The platform matches based on skill — better games, more retention.

Tournaments

Create knockout brackets, share a public draw URL, manage seedings and results in one place.

Financial transactions

Quick sales, products, court revenue, member balances and reports — all in one dashboard.

Email & push announcements

Reach all your members with one click — promotions, league nights, weather cancellations.

Online payments

Card, Apple Pay and Google Pay at booking time. Payouts go straight to your bank via Stripe — your club never touches card data.

ELO ranking system

Players log the score, an opponent confirms it, and rankings update themselves — tiers from Beginner to Elite keep members competing.

Academy

Recurring classes with coaches, student rosters and attendance. Sessions go straight on the court calendar, and monthly plans show who's paid at a glance.

HOW MATCHMAKING FILLS YOUR COURTS

Open games, automatically filled.

Empty courts cost money. Skill-based matchmaking fills them on autopilot — without you lifting a phone.

01

A member opens the slot

They post their level, time and any partner. Public to the club, or invite-only — your call.
02

The app matches the right players

Level, gender, friend graph, location preferences. Members get a push when there's a fit.
03

Court fills, everyone gets paid

Auto-confirmation, auto-charge, auto-calendar invite. The court books itself.

EVERYTHING UNDER THE HOOD

Built for the way padel and tennis clubs actually operate.

Eight modules, every detail thought through. Tap a group to see what's inside.

Court & booking engine

Multi-court resource management with per-court service-type restrictions (singles, doubles, lessons, kids).
Configurable service durations and pricing per court.
Real-time availability engine with conflict detection — overlap-safe by design.
Admin booking overrides + outside-business-hours bookings.
Court swap (reassign without rebooking) — useful for weather and maintenance reshuffling.
Working-hours, business-hours, and per-day closure rules.
Booking rule engine: cancellation grace, member-only windows, deposit requirements.

Matchmaking & social

Skill-based matchmaking on a 1.0–7.0 scale, with gender and location preferences.
Open games — members post an open slot, the app finds players automatically.
Game invitations and broadcasts to the whole club or a friend list.
Friend system with privacy-aware search — players opt in to be discoverable, then find each other by name.
Per-business matchmaking profiles so the club controls the experience.

Tournaments

Categories, groups, knockout brackets, live standings.
Americano format included on the free tier — perfect for smaller clubs.
Per-tournament resource allocation across multiple courts.
Player rankings and full tournament-points history.
Online registration with payment, refunds and waiting lists. Coming soon

ELO rankings & competitive matches

One rating per player per sport, starting at 1200 — it follows the player to every club on the platform.
Players log the score and an opponent confirms it — no self-approved results; unanswered scores auto-confirm after 48 hours.
Disputes go to the club: staff review, correct the score or send it back for re-submission.
Tiers from Beginner to Elite, with a Provisional badge for each player's first 10 matches.
Per-sport club leaderboard with tie-aware ranks, an optional per-tier view and a recent-activity filter.
Friendly or competitive: every match declares whether it counts toward ratings — and ratings can never be edited by hand.

Coach & staff

Dedicated Coach role with cross-resource staff-availability blocking — one coach can't be double-booked across courts.
Coach-only appointment views. Hierarchy: Owner → Staff → Coach → Viewer.
Activity log per appointment: who did what, when.

Academy

Recurring classes with instructor, skill level and age group — every session is a real booking on the court calendar.
Student rosters for adults and children — guardians enroll and pay for their kids, with medical notes on file for safety.
Per-session attendance tracking with attendance-rate statistics per student.
Monthly billing plans — installments or open-ended membership, with a configurable first-month price.
Academy balances at a glance: who owes right now, collected in one click.

Customer-facing

White-label web + Flutter mobile (iOS, Android). PWA install on mobile web.
Greek and English shipped — easy to add more locales.
Push notifications via FCM: booking confirmations, court-availability alerts, friend requests, payment status.
ICS / iCal calendar export — bookings sync to the user's phone calendar.
Saved cards with Apple Pay and Google Pay, online payments via Stripe Connect.
Booking history, transaction history, expanded calendar view.
Court availability waiting list with auto-promotion when a slot frees up.

Reports & ops

Booking reports as CSV or XLSX with full transaction details.
Per-court analytics, peak-hour utilisation, occupancy trends.
Activity log per appointment for full audit visibility.
Multi-business support — chains run multiple clubs from one account.

BUILT FOR SERIOUS OPERATORS

Why chains and clubs trust BookedIn.

1
No PCI scope on the club

Stripe Connect direct charges. Your club is the merchant of record but never handles card data.
2
Multi-tenant isolation

Chain operators run multiple locations from one account. Each location's data is fully isolated.
3
GDPR-aware by default

Full payment audit trail. Safe user deletion — anonymise, never cascade-delete history.
4
Mobile-first

70%+ of bookings happen on phone. Our Flutter app ships at feature-parity with the web admin.
5
Durable refund recovery

Auto-refund safety net on cancel-race scenarios. Even worst-case payment edges never lose money.

WHITE-LABEL APPS

Your brand. Your app. Your members never leave.

BookedIn powers the platform. Your club owns the experience — your colors, your logo, your name in the App Store, your domain on the web. Members download YOUR app, not ours.

1

Your name in the stores

Members install your branded iOS & Android app — not BookedIn.
2

Your colors, your logo

Full visual customization across web, mobile and emails.
3

Your own domain

book.yourclub.com — not a generic SaaS URL.